Volunteer Activities Coordinator
February 15, 2019
The Los Angeles Philharmonic Association is currently seeking a:
Volunteer Activities Coordinator
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.
Reporting to the Manager, Volunteer Activities, the Volunteer Activities Coordinator supports the 17 Affiliate Committees and 900+ volunteers with fundraising efforts and outreach initiatives essential to maintaining the LA Phil’s long-term strategic plan and annual operating goals.
- Provide administrative support for volunteer activities including, but not limited to:
- Updating and maintaining the Tessitura database, mail/email distribution lists, and rosters
- Distributing mass volunteer-related communications, i.e. newsletters, invitations
- Overseeing the processing of all credit card charges and donations
- Communicating and enforcing the volunteer activities policies and procedures, membership materials, and financial documents/reports
- Revising all print material and web pages related to LA Phil volunteer programs
- Scheduling volunteers for a variety of programs and activities
- Responding to inquiries from prospective LA Phil volunteers
- Assist with the execution of various LA Phil solicitation strategies and plans (mail, email, phone, in- person) to meet fundraising goals
- Support with 3-4 solicitation mailings per year including, but not limited to:
- Compiling data
- Printing and distributing material
- Monitoring the input and accuracy of donations in the Tessitura database
- Generating monthly reports
- Creating/distributing material for individual committee solicitation efforts
- Assist Manager, Affiliate Board, and Chair with the planning and execution of LA Phil sponsored volunteer fundraising, membership, and stewardship events, including but not limited to:
- Designing and mailing/emailing invitations
- Tracking RSVPs
- Printing and assembling nametags and programs
- Coordinate the Junior Patron membership program, which includes: communication to Junior Patron families, fulfillment of benefits, donor recognition of Junior Patron members, yearly renewal of members, and handling all Junior Patron inquiries
- Oversee the logistics and tours associated with educational outreach programs at the Hollywood Bowl
- Supervise event logistics at the Hollywood Bowl Volunteer Cottage, including but not limited to:
- Managing the Cottage’s schedule
- Coordinating set-up needs and communicating parking information
- Sending Cottage event memos to the Hollywood Bowl Operations team
- Providing day-of support to ensure that the space is maintained
- Collaborate with Manager, Affiliate Board, and Chair to recruit, train, and supervise volunteers for programs at WDCH and the Hollywood Bowl. Manage expectations and ensure volunteers are following LA Phil policies and procedures
- Represent the LA Phil at select volunteer and donor functions throughout Los Angeles, and serve as a liaison for volunteer outreach within the community
- Other volunteer activities and fundraising duties as assigned
- Solid organizational and time management skills with proven ability to produce desired results in a high volume, fast paced environment
- Experience working in a non-for-profit fundraising environment preferred; college degree desired
- Strong administrative support and coordination skills with exceptional attention to detail and follow- through
- Excellent writing and communication skills, including the ability to interface with multiple departments
- Strong desktop computing skills including Word, Excel, Publisher, PowerPoint, and Outlook
- Knowledge of Tessitura or other fundraising database preferred
- Mission driven with passion for music and performing arts
- Must be available to work evenings and weekends
How to apply:
Complete the online application by clicking here.
- Complete the application with all pertinent information
- At the end of the application, a confirmation page will appear when you have submitted your application.
An Equal Opportunity Employer: It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.
The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.
For auditions information, please visit the Auditions page.
For inquiries about employment for Security, Guest Services, or Building Operations at Walt Disney Concert Hall, please contact the Music Center by email at firstname.lastname@example.org or fax at 213 972 0721.
Please note: The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.